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We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share personal data when you use our services.
Contents
1. What Information We Collect
We collect the following categories of personal data:
a) Information You Provide to Us
This includes:
b) Information We Collect Automatically
We may collect:
2. How We Use Your Information
We use personal data to:
Legal bases for processing include: consent, performance of a contract, legal obligation, and our legitimate interests.
3. Sharing and Disclosure
We do not sell your data. We may share it with:
We work with trusted subprocessors like:
A full list of subprocessors is available upon request.
4. Cookies and Similar Technologies
We use cookies and tracking tools to:
You can manage cookie preferences in your browser settings.
5. Data Storage and Security
We store your data on secure servers located in the UK and EEA.
Security measures include:
We retain data only as long as necessary for the purposes described in this policy.
6. International Data Transfers
When we transfer your data outside the UK or EEA (e.g., to US-based processors), we ensure appropriate safeguards, such as:
7. Your Rights Under UK GDPR
You have the following rights:
To exercise any of these rights, please contact us at help@onehrsoftware.com.
8. Special Category (Sensitive) Data
Our platform may collect and process special category data (such as ethnicity, gender identity, or salary) for purposes related to equity analysis or employer compliance.
We rely on one or more of the following legal bases:
We apply heightened safeguards when processing such data.
9. Children’s Data
Our services are not intended for use by children under the age of 16. We do not knowingly collect personal data from children.
10. Changes to This Policy
We may update this Privacy Policy from time to time. If significant changes are made, we will notify you through the platform or via email.
11. Contact Us
If you have questions or concerns about this Privacy Policy, contact us at help@onehrsoftware.com.
Resources & Further Information
Overview of the GDPR – General Data Protection Regulation
Privacy and Electronic Communications Regulations 2003
Last updated: 5 July 2025